Job Opportunities

TITLE:                       VP of Finance    

DEPARTMENT:        Finance

REPORTS TO:           President/CEO

FLSA STATUS:          Exempt 

 

JOB SUMMARY/PRIMARY FUNCTION:

A key member of the executive leadership team, serves as the financial advisor to the agency providing strategic direction, oversight and monitoring of all accounting functions and ensuring sound fiscal management and prudent stewardship of resources.  Sets goals and direction in budget control, forecasting and analysis.  Oversees agency assets including facilities and technology and investments/endowment.  Serves as the risk manager and as the primary liaison with counsel on all legal matters. Responsible for the direct supervision of the finance staff, IT Manager and Human Resources.

 

KEY ROLES: (Essential Job Responsibilities)

LEADERSHIP

  • Oversee all financial functions, including establishing, implementing and monitoring systems, policies and procedures for internal financial control; ensure the preparation of all financial reports for management, BGCD Board and outside reporting requirement in compliance with generally accepted accounting practices
  • Oversee the general business management of the Agency, including such tasks as: negotiating bank financing, monitoring cash flow planning, ensuring timely and accurate payroll, accounts payable and receivable activities.
  • Serve on the Board of Directors as Assistant Clerk.
  • Build, develop and manage finance, IT and HR staff to ensure capability of carrying out needed initiatives.
  • Participate in meetings of Senior Management Team, Board of Directors, Finance Committee, Audit Committee in an advisory role, as requested

STRATEGIC PLANNING

  • Collaborate with the President, Board of Directors and Senior Management Team to develop annual income and expense budget, provide timely and complete reporting of financial results and recommendations for necessary actions to maintain the fiscal health of the Club.
  • Work closely with Club leadership and managers to:
    • Maintain, analyze and interpret general ledger for all funds;
    • Manage the preparation and analysis of financial reports on a monthly and as needed basis
  • Oversee infrastructure technology support for computing needs throughout the agency; while staying aware of trends and regulations to ensure effectiveness and compliance for the finance, information technology and human resources functions.
  • Maintain a program of insurance coverage that adequately protects the value of BGCD’s assets.
  • Oversee the process for identifying, evaluating and recommending opportunities for improved financial operations, record keeping and reporting, working with external auditors to prepare and review audit schedules and annual report of audit findings.

RESOURCE DEVELOPMENT

  • Seek and secure financial support and resources by managing:
    • The preparation of the annual request for United Way funds and other grant applications including foundations, corporations and government grants.
    • All assets and investments of the Boys & Girls Clubs of Dorchester, including real property, equities bonds and other assets.

RESOURCE MANAGEMENT

  • Lead organizational planning and development of operating and fund account budgets, and control expenditures against budget
  • Ensure the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, generally accepted accounting practices and contractual requirements
  • Ensure effective, timely and accurate audit preparation and maintain liaison with audit firm.
  • Ensure a productive work environment within the finance and accounting function
  • Recruit, select, manage and provide career development opportunities for staff and volunteers working within the finance and accounting function.

ADDITIONAL RESPONSIBILITIES:

  1. Assist Program Directors in budget preparation and management as requested

SKILLS/REQUIREMENTS:

  • Bachelor’s degree from an accredited college or university in accounting, finance, or business administration. Advanced degree (MBA, CPA, or similar) strongly preferred
  • A minimum of seven years to ten years of progressively responsible work experience managing the accounting functions in a non-profit agency, or equivalent experience
  • Ability to think strategically for the organization on an operational basis
  • Thorough knowledge of budgeting and accounting practices, processes and procedures of non-profit organizations
  • Technical software skills and experience such as: accounting software, MIP Fund Accounting, Inovapayroll system, and Microsoft Excel.
  • Demonstrated ability to organize, direct and coordinate operations in personnel supervision; the recruitment and retention of key personnel; facilities management; and budget management
  • Good communication skills, both verbal and written
  • Strong organization and analytical skills

To apply for a position please send your resume to our hiring manager.


APPLY ONLINE

Or mail to:
Boys & Girls Clubs of Dorchester, 
1135 Dorchester Avenue, Dorchester MA
02125

TITLE:                       Senior Accountant    

DEPARTMENT:        Finance

REPORTS TO:           VP of Finance & CEO

FLSA STATUS:          Exempt 

 

JOB SUMMARY/PRIMARY FUNCTION:

Reporting to the VP OF FINANCE, the Senior Accountant will be responsible for oversight of the agency’s accounting department and functions, including both revenue generation reporting and expense management. Responsible for general accounting duties, including cash receipts, journal entries, and balance sheet reconciliation.

 

KEY ROLES: (Essential Job Responsibilities)

  • Provide oversight for daily cash receipts and cash review, Accounts Payable, payroll and G/L entries, as well as invoicing on all major grants and contracts
  • Oversee all financial, project/program and grants accounting, ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period
  • Assist with year-end reporting and audit requirements generally, and specifically, as related to grants
  • Perform financial analysis as requested by VP OF FINANCE
  • Collaborate with VP OF FINANCE and senior managers on creation and management of the annual organizational budget as well as department budgets
  • Monitor and report on long and short-term cash usage.
  • Initiate regular communication within the organization to keep current on all contracts, payments and billing; be familiar with all contracts and their annual budgets
  • Support program staff and special events with accounting and cash management functions
  • Supervise the staff accountant(s), including but not limited to onboarding/orientation, scheduling/staffing, training, professional development and performance management
  • Other duties as assigned by the VP OF FINANCE and CEO

SKILLS/REQUIREMENTS:

  • BA/BS in Accounting, Finance or related field required
  • At least 4 years of related work experience
  • Experience with non-profit accounting preferred
  • Proficiency with Microsoft Excel spreadsheets is required
  • Experience with Abila MIP Fund Accounting is ideal.
  • Demonstrated ability to recommend and implement new policies and practices
  • Demonstrated ability to lead and communicate effectively with management and Board Members
  • Ability to manage multiple deadlines, work independently, analyze and articulate issues and make reasonable judgement calls
  • Excellent organizational, research, planning and implementation skills
  • Strong follow-through and outstanding customer service skills; creativity in solving problems

TITLE:                       Director of Development    

DEPARTMENT:        Development

REPORTS TO:           CEO

FLSA STATUS:          Exempt 

 

JOB SUMMARY/PRIMARY FUNCTION:

The Director of Development provides leadership, strategic direction, oversight, coordination and priority setting for the Resource Development team to execute the resource development plan/strategies and monitor progress toward these goals. The Director of Development is responsible for fundraising efforts, including cultivating relationships, grant management, special events and supporting the President/CEO and the Board to cultivate and solicit major gifts and conduct the annual campaign to increase awareness of the program, resulting in increasing donations.

The ideal Director of Development will be a sophisticated relationship-builder who is able to adapt his or her communication style to work effectively with a wide variety of internal and external stakeholders with multiple priorities, including the President/CEO, Development Team, Board of Directors, members of the senior management team and a diverse group of existing donors and developing prospects.

 

KEY ROLES: (Essential Job Responsibilities)

FUNDRAISING

  • Identify new funding prospects in order to increase the number and size of donations, expands the Club’s pool of discretionary funds, and diversity and expand the relationship base.
  • Secure major gifts and cultivate and steward donors.

RESOURCE DEVELOPMENT LEADERSHIP

  • Develop strategic alliances with funders, community leaders and local officials.
  • Provide leadership and direction to the President/CEO, Board of Directors and Development Staff in planning and executing effective development activities required to grow funding for Club operations.
  • Develop and monitor strategic goals and objectives for resource development to ensure appropriate, organizationally effective and timely accomplishment of BGCD efforts and mission.
  • Create and lead the resource development strategy for individuals, corporations, and foundations, including major prospect cultivation, planned giving and resource development events.
  • Communicate a positive image of BGCD to build confidence and trust with stakeholders and the public. Work to build and maintain support for the organization at the highest levels through collaborative partnerships and visible leadership.

DONOR RELATIONS

  • Oversee the Club’s gift acknowledgement and donor recognition programs.
  • Understand the interests of current donor advisers and the workings and focus of the Club’s competitive grant program.
  • Represent the Club at public events and partake in presentations to donor groups, community groups and at special events.

GRANT PROPOSAL WRITING AND REPORTING

  • Oversee the full range of activities required to prepare, submit, and manage grant proposals to foundations and other sources.

ORGANIZATIONAL MANAGEMENT

  • Participate in organizational planning, development and assessment activities.
  • Participate in developing the annual operating budget, oversee and report on the progress of meeting budget projections.
  • Manage employees in a positive manner, working in areas that need improvement through training and counseling with a goal of developing more capable staff.
  • Responsible for the management, training, orientation and annual evaluation for staff under his/her supervision.
  • Interpret and share BGCD’s core values, mission and strategies.

ADDITIONAL RESPONSIBILITIES

  • Assist the Board and the President/CEO as necessary in other tasks that promote the visibility and reputation of the Club in the community.
  • Attend required Board meetings and relevant committee meetings.

SKILLS/REQUIREMENTS:

  • Proven individual with the ability to drive agenda forward by building strong internal partnerships with diverse group of constituents.
  • At least 5 years of experience at the Director level leading development efforts in a nonprofit environment, including senior management and supervisory experience.
  • Demonstrated success in networking to build creative and mutually beneficial business relationships within the corporate, public and nonprofit sectors.
  • Proven experience and knowledge of the full spectrum of development, including planned giving, gift solicitations, stewardship, donor recognition and administration.
  • Track record of working with corporate, foundation, individual, and government sources; proven ability to expand and cultivate donor relationships over time.
  • Excellent judgement and initiative; strategic thinker; enthusiastic and entrepreneurial.
  • Strong organizational skills, excellent writing skills and good public speaking skills.
  • Bachelor’s degree; Master’s degree and/or CFRE desirable.
  • Passion and commitment to BGCD’s mission.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

  • No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
  • Occasional- Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; interruptions are common; involved occasional exposure to demands and pressures from persons other than immediate supervisor.
  • Job frequently requires sitting, standing, walking, handling objects with hands, talking, hearing, typing and looking at a computer screen. Job occasionally requires reaching and lifting up to 10 pounds.

BACKGROUND REQUIREMENTS:

  • Applicants must complete and pass a CORI, SORI and background check.

TITLE:                       Marketing & Special Events Coordinator    

DEPARTMENT:        Development

REPORTS TO:           Director of Development

FLSA STATUS:          Non-Exempt 

 

JOB SUMMARY/PRIMARY FUNCTION:

The Marketing and Special Events Coordinator is responsible for mission-focused communications that inform and inspire Club constituents to greater levels of engagement with the organization, and supporting all aspects of BGCD’s fundraising and public outreach.

This position will report to the Director of Development and collaborate closely with the Director of Special Events and Communications, Grants Manager, CEO, Development Coordinator and senior program staff on all areas of print and electronic external communications and marketing, including website and social media presence.

KEY ROLES: (Essential Job Responsibilities)

MARKETING

  • In collaboration with senior program staff, writes and submits weekly Dorchester Reporter page
  • Provides or supervises design, content creation and production of marketing pieces including annual report, brochures, program guides, advertisements and other collateral
  • Gathers and shares event information, Club impact stories, donor/volunteer recognition, alumni news through monthly e-newsletter and website news
  • Posts Club news regularly on Club social media channels (Facebook, Instagram, Twitter)
  • Manages email communication through Constant Contact
  • Supports initiatives of Marketing Committee and outside design/PR firm
  • Pitches, writes and submits press releases and articles for external publications to build awareness of Club programs and impact
  • Builds and maintains photo/video library for publicity purposes

SPECIAL EVENTS

  • Assists the Director of Special Events and Communications on the production and design of all event collateral including invitation, sponsor signage, program guides, silent auction display materials
  • Works with Director of Special Events and Communications to promote all events through advertisements, postcards, social media and email
  • Creates or oversees production of event-specific slide shows and videos
  • Builds and supports peer-to-peer fundraising teams by assisting with website setup, ideas for engaging supporters, communications
  • Assists with event preparations, attends and provides staff support for special events during peak periods
  • Creates follow-up communications/publicity for events

ADDITIONAL RESPONSIBILTIES

  • Builds relationships with program staff to source stories of program impact, and assists in creation of collateral for programs and activities
  • Welcomes, engages and follows up with corporate services groups and other volunteers
  • Adheres to and upholds all Club and Member rules and policies; adheres to, promotes and represents the Clubs’ Mission, Core Values and Code of Ethics
  • Front Desk support, and other duties as assigned

SKILLS/REQUIREMENTS:

  • Bachelor’s degree with 1-3 years experience that demonstrates increasing responsibilities and patterns of success. Experience working in fundraising, public relations, or marketing preferred.
  • Excellent communication skills, with ability to articulate ideas clearly and concisely in written and oral format. Ability to write and design effective and persuasive copy for media, promotions, donor correspondence, sponsor proposals, and other materials.
  • Proficiency with Microsoft Office applications is required. Experience with Adobe InDesign and website content management system preferred.
  • Excellent interpersonal skills and team orientation critical to work independently and collaboratively. Professional discretion required to handle confidential donor information.
  • Systematic and creative thinker who can work on multiple projects simultaneously within limited timeframes. Requires excellent organizational skills, efficient time management, and careful attention to detail.

TITLE:                       Aquatics Director    

DEPARTMENT:        Aquatics

REPORTS TO:           VP of Programming

FLSA STATUS:          Exempt 

 

JOB SUMMARY/PRIMARY FUNCTION:

Responsible for the delivery of a broad range of programs within the core program area of Aquatics. By personal example, helps interpret the quality of BGCD values to members, parents and staff. Plans, develops, implements and assesses all programs and activities and supervises the program and the staff.

KEY ROLES: (Essential Job Responsibilities)

PROGRAM MANAGEMENT

  • Responsible for  oversight of all aspects of the aquatics program including, but not limited to, program planning and implementation, maintaining program budget, implementing Club policies and practices and securing additional program resources when appropriate.
  • Manages and schedules all pool activities and private rentals to ensure optimum pool usage.
  • Provides instruction for the BGCD swimming lessons and programs.
  • Establishes and maintains program objectives and goals that are consistent with organizational goals and mission. Evaluates programs on a continual basis to ensure programs/activities respond to member needs and address their diversity and demonstrate high quality via outcome assessments.
  • Ensures the successful delivery of aquatics grant funding requirements, including compliance and reporting on grant outcomes.
  • Collaborates with area organizations and local volunteers to meet aquatics program needs. Coordinates partnerships and consultants who can offer instruction, support and guidance to members and staff.
  • Maintains safety of children as a first priority. Emphasizes personal safety and emotional well being with children, parents and other program staff at all times.
  • Responsible for the development and implementation of collaborative programs and events both within the Club and area organizations and local volunteers.
  • Uses positive, constructive methods of behavior guidance/positive reinforcement and ensures that all staff foes the same.
  • Increases visibility of aquatics programs via posting for daily schedule, announcements of upcoming events and the dissemination of timely information through mailings, fliers, social media and additional media resources.
  • Handles the filtration system and other aquatic operating systems with the assistance of the Facilities Manager. Maintains proper pool chemical balance.
  • Performs regular safety inspections of pools and equipment to reduce hazards and to provide maximum safety to members. Works with the City of Boston to maintain.
  • Organizing and leading fundraising for swim team, budget and transportation for regional and national meets, special event fundraisers, and parents group.

STAFF MANAGEMENT

  • Recruit, train, coach and supervise qualified aquatics department staff (including junior staff and volunteers) in accordance with established standards and goals.
  • Conducts training of staff in water safety, first aid and CPR; ensures that all certifications of staff are maintained. Ensures high program standards are followed; provides regular in-service training to staff as needed.
  • Develops lifeguard desk rotational system for monitoring the pools and all other pool deck operations.
  • Attends all staff meetings and training sessions. Participate in professional development opportunities as appropriated.

ADDITIONAL RESPONSIBILITIES

  • Communicate and consult with parents concerning member and club achievements and program efficiency and effectiveness.
  • Travel between sites and to activities as needed.
  • Adhere to and uphold all Club and Member rules and policies.
  • Assume other duties as assigned by CEO, VP of Programming and senior management staff.

SKILLS/REQUIREMENTS:

  • Four year degree in Recreation, P.E. or a closely related field from an accredited college or university, including a minimum of three years’ directly elated aquatics experience in a Boys & Girls Club of similar organization.
  • Certification in first aid, CPR for the Professional Rescuer, AED and WSI lifeguard training or equivalent.
  • Certification as an Aquatic Facility Operator (AFO) or Certified Pool Operation (CPO) is preferred.
  • Age group swim coaching experience.
  • Must possess group leadership skills, including an understanding of group dynamics.
  • Ability to communicate both verbally and in writing; ability to create effective working relationships with employees and the public.
  • Flexibility to work varying hours, especially as seasons and service needs change.
  • Proven ability to work with and understand the needs of children and be committed to working with participants from a variety of backgrounds.
  • Must have a valid Driver’s License and comply with the Clubs van driver approval process.
  • Must consent to a CORI/SORI and background check.
Boys & Girls Clubs of Dorchester provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, gender, color, religion, sex, national origin, age, disability or genetics.