Careers

TITLE: Special Events & Development Coordinator

DEPARTMENT: Development

REPORTS TO: Director of Development & Communications

FLSA Class: Non- Exempt

JOB SUMMARY/PRIMARY FUNCTION:  

The Special Events & Development Coordinator plays a vital integrative role in facilitating the smooth operation of a donor-centered development office. S/he will support special events from conception to execution collaborating closely with entire team to ensure the highest quality events and to meet and exceed Club fundraising goals. Must have attention to detail, the ability to multitask, and a high level of organization and excellent communication skills, both written and verbal.  This position will maintain the Club’s database to record gifts and donor information and produce mailings, segmented lists and analytical reports. S/he will provide assistance to the Director of Development & Communications to help maintain guest lists, acquire and catalogue auction items, and acknowledge donations. This position will also work with the Director of Development & Communications to create a cohesive stewardship plan for our donors.

Reporting to the Director of Development & Communications (DOD), the Coordinator will collaborate with entire Development staff, CFO and finance office staff, and senior management.

KEY ROLES: (Essential Job Responsibilities)

Special Event Support:

• Create and manage detailed planning timelines and task assignments for assigned fundraising events. This would include taking the lead on smaller events from start to finish with collaboration, supervision and approval from the DOD.
• Work with DOD to create concise agendas for all meetings including conferencing.
• Effectively correspond with event committees setting up communication plan for each event.
• Provide peer to peer fundraising support for BGCD Rodman Ride and Boston Marathon Teams.
• Responsible for mailing printed materials
• Maintains guest lists for all events and follow up
• Coordinates solicitation and acquisition of auction items, gifts, prizes and records in event software. Creates bid sheets, description sheets and certificates where needed.
• Assists with on-site logistics at events, including setup and breakdown, check out procedures and distribution of prizes to winners, and additional responsibilities as required.
• Initiate new opportunities for special events from inception.
• Coordinates all volunteers for special events and works with the Director of Development & Communications on all duties needed for each event
• Grow and manage the BGCD Young Professionals group which includes engagement through volunteering, special events and email communication.
• Follows up on receivables after event including invoicing of sponsorships and auction payments.

Donor Stewardship:

• Manages donor database (Abila) and responsible for all data entry, inclusive of donations both in-kind and monetary, pledges, matching gifts, pledge payments and solicitor/source information and other relational information.
• Researches donor information for special events which includes but is not limited to for sponsorship purposes and attendance.
• Sets up and maintains system to produce prompt gift acknowledgments, and reconciles reporting of individual and corporate donations and special events
• Ensure stewardship plan and thank you process of gifts is executed
• Creates reports, queries, lists, and exports to meet the information needs of the department, senior management, board committees and finance department
• Assists Director of Development in tracking contact with targeted donors and prospects
• Assists with volunteer service groups as needed

SKILLS/REQUIREMENTS:

• Bachelor’s degree with 2-4 years’ experience in fundraising and event planning that demonstrates increased responsibility.
• Database management skills required: Experience with Sage/Abila, Blackbaud/Raiser’s Edge, Salesforce or similar constituent database.  Ability to manipulate data, design queries and pull reports.
• Excellent communication skills, with ability to articulate ideas clearly and concisely in written and oral format. Ability to write effective and persuasive copy for donor correspondence, sponsor proposals, and other materials.
• Proficiency with Microsoft Office applications is required.
• Excellent interpersonal skills and team orientation critical to work independently and collaboratively. Professional discretion required to handle confidential donor information.
• Systematic thinker who can work on multiple projects simultaneously within limited timeframes. Requires excellent organizational skills, efficient time management, and careful attention to detail.

TITLE/POSITION: Food Prep

DEPARTMENT: Food Program

REPORTS TO: Food Services & Nutrition Director

FLSA CLASS: Non-Exempt

STATUS: Part-time

PRIMARY FUNCTION:

Under the direction of the Food Services & Nutrition Director, the Prep Cook is responsible for assisting in all daily food and kitchen operations of the Food meal programs.  This includes daily preparation, production and service of high quality meals.

ORGANIZATIONAL RELATIONSHIPS:

Reports directly to the Director. May also receive direction and feedback from Director of Early Education and Child Care.

KEY ROLES (ESSENTIAL JOB RESPONSIBILITIES):

• Support preparation and implementation of menu cycle at minimal cost and maximum efficiency.
• Complete necessary preparation of food by following proper sanitation, safety guidelines, regulations and standards.
• Minimize waste and promote a cost effective program.
• Receive and inventory weekly deliveries, insuring that all products are fresh and received under sanitary conditions.
• Rotate, label and stock inventory as needed.
• Maintain a sanitary and safe kitchen at all times as outlined by Board of Health; includes: washing dishes, cleaning and sanitizing kitchen equipment, removing trash etc.
• Keep daily temperature recordings of stored and prepared foods.
• Record daily number of meals served and delivered.
• Participate in meetings regarding food program as needed.
• Report any incidents to Director.
• Set up and break down food service area.
• Serve meals to members in a warm and friendly manner.

SKILLS/KNOWLEDGE REQUIRED:

• Proven experience as a prep cook.
• High School diploma or GED required.
• Knowledge of kitchen operations and food preparation required.
• ServSafe certified or ability to become certified in food safety required.
• Must be or become CPR/First Aid certified.
• Experience working with children.
• Must be organized and reliable.
• Flexibility to work clubhouse hours, especially as seasons and service needs change.
• Must have demonstrated effective communication skills.
• Must be able to satisfy the CORI/SORI and National Criminal Background Check requirements.

TITLE: Lifeguard

DEPARTMENT: Aquatics

REPORTS TO: Aquatics Director & VP of Programming

FLSA STATUS: Non-Exempt/Hourly    

JOB SUMMARY/PRIMARY FUNCTION:

The Boys and Girls Club of Dorchester is seeking ARC Certified Lifeguards with a passion for inclusivity and an enthusiastic demeanor to join our Aquatics Team! Those with prior experience preferred, although those with less experience are highly encouraged to apply. Knowledge of basic Lifeguard Skills, CPR/AED, and First Aid is necessary. Excellent communication skills and a flexible schedule are desired.

KEY ROLES: (Essential Job Responsibilities)

• Maintains constant surveillance of patrons in the facility; acts immediately and appropriately to secure safety of patrons in the event of emergency.
• Provides emergency care and treatment as required until the arrival of emergency medical services.
• Presents professional appearance and attitude at all times, and maintains a high standard of customer service.
• Performs various maintenance duties as directed to maintain a clean and safe facility.
• Prepares and maintains appropriate activity reports.
• Performs miscellaneous job-related duties as assigned.

ADDITIONAL RESPONSIBILITIES:

• Oversee a particular program area, member-led club, and coach junior staff
• Monitor inventory and purchase of materials
• Daily maintenance and upkeep of facilities
• Assume other duties as assigned

SKILLS/REQUIREMENTS:

• Bachelor’s Degree in related field and/or previous experience required
• Valid American Red Cross Lifeguard/CPR/AED/First Aid Certification or the ability to obtain one prior to tryout.
• Ability to demonstrate lifeguard skills: 200 swim in under 4 minutes, 2 minute tread in deep water, retrieve diving brick in deep water, demonstrated knowledge of all in- water saves and CPR/AED use
• Previous experience working with at-risk youth is preferred
• Must be motivated, energetic, punctual, responsible, and exhibit a positive attitude to be an excellent role model for children and staff members
• Excitement and positive attitude toward working with children
• Excellent judgment skills; proven ability to select the most appropriate course of action in a given situation.
• Ability to resolve conflict and potential crises as they arise.
• Personal Initiative Skills: Organizational awareness, professional development, striving for excellence.
• Experience with action planning and organizing, monitoring, and analyzing.
• Strong interpersonal and communication skills required.

TITLE: Film and Digital Media Director

DEPARTMENT: Film Clubhouse

REPORTS TO: VP of Programming

FLSA CLASS: Non-Exempt

STATUS: Part-Time

JOB SUMMARY/PRIMARY FUNCTION:

Responsible for overseeing the delivery of a broad range of programs within the Film and Digital Media program. The Director is responsible for both creative and technical aspects of film and digital media, including photography, to implement and facilitate programs and activities. By personal example, helps interpret the quality of BGCD values to members, parents and staff.  Plans, develops, oversees implementation and supervises programs and program staff, and performs related administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Program Management

• Responsible for oversight of all aspects of the Film and Digital Media program including, but not limited to, program planning and implementation, maintaining program budget, implementing Club policies and practices and securing additional program resources when appropriate.

• Establish and maintain program objectives and goals that are consistent with organizational goals and mission.  Evaluate programs on a continual basis to ensure programs/activities respond to member needs and address their diversity and demonstrate high quality via outcome assessments.
• Ensure the successful delivery of Film and Media grant funding requirements, including compliance and reporting on grant outcomes.
• Collaborate with area organizations and local volunteers to meet Film and Digital Media program needs of members.  Coordinate partnerships and consultants who can offer instruction, support and guidance to members.
• Ensures that members actively participate in the Film and Digital Media program; seek advice/guidance from staff in regard to problems; and receive caring, respect and recognition for their efforts.
• Maintains safety of children as a first priority.  Emphasizes personal safety and emotional wellbeing with children, parents and other program staff at all times.
• Responsible for the development and implementation of collaborative programs and events both within the Club and area organizations and local volunteers.
• Demonstrate leadership to assure conduct, safety and development of members.
• Uses positive, constructive methods of behavior guidance/positive reinforcement and ensures that all staff does the same.
• Increase visibility of Film and Digital Media programs via posting for daily schedule, announcements of upcoming events and the dissemination of timely information through mailings, fliers, social media and additional media resources.
• Promote Film and Digital Media program by providing visual evidence of members work through various social media outlets and the Club website.

Staff Management

• Recruit, train, coach and supervise any assigned Film and Media department staff (including work-study students, junior staff and volunteers) in accordance with established standards and goals.
• Communicate effectively so that site staff understands the standards of the Film and Digital Media program and work to keep the program areas safe, well ventilated, well lit and maintain program equipment.
• Utilize staff and members to assist in program creation and assessment to ensure programs run with minimal disruption.
• Attends all staff meetings and training sessions when available.  Participate in professional development opportunities as appropriate.

Additional Responsibilities

• Implement, manage and/or assist with special programs and events (i.e. NEWLA, Grand Drawing, Film Festivals etc.) and/or participate in the implementation of other unit activities as necessary.
• In collaboration with youth artists and supported by other Club staff, organize and implement at least three high profile public culminating events for programs including Arts Bash.
• Communicate and consult with parents concerning member and club achievements and issues.
• Travel between sites and to activities as needed.
• Adhere to and uphold all Club and Member rules and policies.
• When needed, assume supervision of the facility as assigned by the Management Team.
• Work cooperatively with other Directors on Club-wide programming/initiatives.
• Assume other duties as assigned by VP of Programming, CEO and senior management staff.

TITLE: Assistant Teen Director

DEPARTMENT: Teen Center

REPORTS TO: Teen Director

FLSA CLASS: Non-Exempt

STATUS: Part-Time Evenings

 JOB SUMMARY/PRIMARY FUNCTION:  

The Assistant Teen Director is responsible for assisting the Teen Director in the implementation of all teen programming, as well as the supervision of the teen center and its staff.

KEY ROLES: (Essential Job Responsibilities)

 Under the direction of the Teen Director:

• Assist in the delivery of a comprehensive array of recreational, educational and community service activities for member’s age 11 to 18, including but not limited to groups, activities, events and field trips.
• Perform outreach, as assigned by the Teen Director, throughout the year by coordinating and conducting site visits.
• Assist with special events and other club wide programming, as needed.
• Assess programs and make recommendations in order to promote success of programming.
• Keep accurate records of daily attendance and group attendance.
• Represent the Boys and Girls Club throughout the community.
• Assist with discipline, including mentoring, speaking to parents.
• Complete additional tasks as assigned by the Teen Director.
• Adhere to and uphold all Club and Member rules and policies.
• Adhere to, promote and represent the Clubs Mission, Core Values and Code of Ethics.

 SKILLS/KNOWLEDGE:

• Experience working with teens preferred.
• Flexibility to work clubhouse hours especially as seasons and service needs change.
• Must be highly motivated, possess demonstrated organizational skills and be able to work as part of a team.
• Knowledge of group process – must agree to work in harmony with other staff.
• Must have knowledge of and be committed to carrying out the BGCD program philosophy and goals.
• Must consent to a CORI/SORI and background check.
• Must have a high school diploma or equivalent.